Home»Blog»Banking»Cash Budget Benefits, Functions And Importance Explained With Examples
Cash Budget Benefits, Functions And Importance Explained With Examples
18 July 2022
A cash budget quantifies the cash flows of a business over a specified period. Preparing a proper cash budget allows a business to monitor the inflows and outflows of cash and ,thus, predict whether it will have sufficient funds to operate during a certain period.
Cash is called the lifeblood of a business, especially when it comes to smaller companies. That is why it is crucial for a business to monitor and report all expenses, gains and investments to control its finances.
What is Cash Budget?
A cash budget is a budget that quantifies cash inflows and outflows over a specific period. Cash receipts from debtors, dividends on shares, interest as loans, bill receipts, and other income from the sale of fixed assets are all sources of cash in this case.
A cash budget predicts a company’s future cash expectations during a given time. The position of cash can also be tracked on a monthly basis to assess the company’s financial performance.
The type of cash budget depends on the cash flow rate of the company. Businesses that see season fluctuations can create short-term budgets, while relatively stable businesses can create long-term budgets. In case of deficits of funds for future expenses, the company can plan additional financing to avoid hindrances in business.
Cash budgets only include inflow and outflow cash transactions. They exclude things such as credit sales and depreciation where no cash exchange is recorded.
Let us consider the following example of a one-month cash budget:
Let’s say, ABC Manufacturing Pvt. Ltd. has a cash balance of USD 20,000 at the start of the fiscal period. Sales of USD 10000, accounts receivable collections of USD 75000, and a fixed asset sale of USD 45000 is projected cash inflows for the month.
Adding all the amount, the resulting total cash is equal to USD 150,000. Now, its projected cash outflows include material payments of USD 25000, labour payments of USD 20000, selling expenses of USD 10000, printing expenses of USD 5000, repairs and maintenance activities of USD 10000, and asset purchases of USD 30000. As a result, the total outflow forecast is USD 100,000.
At the end of the budgeted period, the cash balance will be USD 50000 (USD 150000 – USD 100000). We can see that the closing cash balance with the company is greater than the opening balance.
The management may decide to use the surplus cash from the financing budget for the proposed activities. It may decide to pay dividends to its shareholders in the near future. Or it could just sit over it and use it later.
How Does a Cash Budget Function?
A cash budget consists of two sections – one for sources of cash and the other for uses of cash. The ‘source’ section lists the accounts receivables, initial cash balance, receipts from cash sales, etc. While the ‘uses’ section contains the budgets for direct material purchase, labour costs, manufacturing overhead and administrative costs.
The following is a list of the functions of a cash budget for a company:
1. Prediction of Cash Requirements
Cash budgets are useful for predicting cash requirements for a particular period. This helps in planning necessary expenditures for that time.
2. Cash Position Indication
Cash budgets indicate a company’s financial position at a particular time. It shows whether there’s a cash deficit or surplus in the financials. This helps a firm in planning to borrow or invest cash.
3. Keeping Finances in Check
Once departmental budgets are set, they are hard to change. Hence, departments work with the resources they have available to them.
4. Help in Expansion Plans
When institutions have a surplus of resources, they often plan for the expansion of their projects or infrastructure. A cash budget is helpful for formulating such plans.
5. Proper Dividend Policies
Good dividend policies depend upon cash budgets. Investors are encouraged by a company offering cash dividends, as a higher dividend payout shows a better financial situation for the company.
Importance of Cash Budget
1. Beneficial in Proper Planning
Having a cash budget helps company management make sound strategic choices. The company or organisation would be aware of any potential cash surplus or deficit scenario in the near future. In both cases, it is possible to plan ahead of time to avoid an unexpected crisis or the setback of an investment opportunity.
A cash deficit, on the other hand, can serve as a warning to cut back on spending. It can also arrange funds timely through equity or debt.
2. Helpful in Dealing with Seasonal Variations
A cash budget may be desirable in the long run. However, due to the seasonal nature of businesses, they may still show cash deficits in certain months or periods. Management can carefully plan how to deal with seasonal variations ahead of time. For periods of stress or low sales, proposed cash outflows can be curtailed or avoided in a timely manner. It will aid the company in avoiding a cash deficit.
Furthermore, managers can anticipate periods with a cash surplus. Sitting on idle cash can result in the loss of an investment opportunity. It may result in the company losing out on substantial profits.
3. Increasing the Value of the Brand
A cash budget is a tool for adequately timing the company’s expenditures based on its cash resources. As previously stated, it also allows management time to prepare for using surplus cash when it becomes available. In addition, it aids in the timely payment of materials to suppliers, early debt repayment, timely salary disbursement, proper streamlining of production activities to ensure timely customer deliveries, and so on. As a result, the company’s goodwill and brand value grow. This, in turn, aids the company’s revenues and profits.
Benefits of Cash Budget
The cash budget has the following advantages:
Provides information on varying cash receipts and usage sources
Provides information on potential future inflows and outflows
Includes information on excess requirements of cash
Includes information on how to acquire deficit cash
Beneficial for contingencies where cash balances are low, as well as in demonstrating ways to fill such gaps
Ensures that timely payments are being made
Provides investment of surplus funds for more profit
Allows for the planning of both short-term as well as long-term loan repayments
Provides for the establishment of a contingency cash pool to control unplanned outflows of cash
How to Create a Cash Budget
There are a few simple steps one can follow to create a cash budget for his or her business. These are:
Step 1: Use a specialised accounting tool or MS Excel to create a cash budget template
Step 2: Assess the time frame suitable for your business’s cash budget. It should not be more than a year since long future predictions are often inaccurate. Also, determine whether it’s more suitable to budget on a monthly or quarterly basis
Step 3: Keep aside an emergency fund for at least 3 months
Step 4: Enter the business’s current cash balance since this is the only certain amount. If you are a sole proprietor, enter the amount you have set aside for future business expenditure
Step 5: Create a monthly cash flow statement and analyse business expenditure and money collection
Step 6: Forecast the business’s cash flow. Start by estimating the inflows and the outflow cash payments. This will help in projecting the cash flow
Difference Between Cash Budget and Working Capital Budget
The critical distinctions between a working capital budget and a cash budget are as follows:
Working Capital Budget
It is designed to meet the basic needs of the business, along with funds for fixed capital acquisition
It establishes estimations for the business’s capital requirements for the current session
Such budgets are planned for shorter periods
Working capital budgets are planned for more extended periods
Capital expenses are considered in a capital budget
Non-capital expenses are considered in a working capital budget
Cash budget helps estimate the cash flows presented in a cash budget that allows businesses to plan for future cash availability. Financial plans are developed to account for periods of high and low cash balances. Massive cash balances indicate that the company did not earn the best rate of return. Due to insufficient cash reserves, the company will be unable to pay its bills. Businesses should maintain an adequate cash balance to meet their projected cash needs and additional reserves to cover unforeseen contingencies.
Ans: A business owner or accountant should update the company’s cash budget depending on the cash currently available. Updating the cash budget on a monthly or quarterly basis is a wise choice. It is good to update it quarterly if your business has enough cash to cover the quarter.
Q2. Who creates the cash budget?
Ans: It is usually the head of finances of a company who creates the cash budget. This could be the Chief Financial Officer, Controller or any Senior Accountant.
Q3. What are the four components of a cash budget?
Ans: Cash budgets usually consist of four elements which are: cash receipts, cash disbursements, the net change in cash and new financing needs.
Before you go…
Looking for instant 🚀 personal loans 24*7 anywhere, anytime? Get personal loans up to ₹20 lakh starting at 9.9% p.a. Install the Navi app now!!
Or, maybe you’re looking to buy that house you’ve been eyeing 🏠 and you need a loan of up to ₹5 crore. Install the Navi app now and get instant in-principle approval right away! Interest rates starting at 8.39% p.a.
How about an affordable health insurance policy👨⚕️ starting at a monthly premium of just ₹235? Install the Navi app now and get your policy in under 2 minutes.
Instead, want to put your savings into action and kick-start your investment journey 💸 But don’t have time to do research. Invest now with Navi Nifty 50 Index Fund, sit back, and earn from the top 50 companies.
Disclaimer: Mutual Fund investments are subject to market risks, read all scheme-related documents carefully.
This article has been prepared on the basis of internal data, publicly available information and other sources believed to be reliable. The information contained in this article is for general purposes only and not a complete disclosure of every material fact. It should not be construed as investment advice to any party. The article does not warrant the completeness or accuracy of the information, and disclaims all liabilities, losses and damages arising out of the use of this information. Readers shall be fully liable/responsible for any decision taken on the basis of this article.
RBI Launches Digital Rupee – Is it Like Crypto?
The G.O.A.T. – Messi’s 7 Life-Changing Quotes You Can’t Ignore
Mercedes or SIPs – Indians Tweet Their First Choice
How to Open Demat Account: Fees, Eligibility, Documents
Udd Gaye Totey: 9 Funny Tweets that Got Indians ROFL
10 Best Places to Celebrate New Year 2023 in India
⚠️Your PAN Could Get Invalid from Apr 2023
7 Vijay Kedia Investment Tips You Cannot Ignore!
Cristiano Ronaldo 7 ‘Dark’ Jokes, Football’s Bad Boy
We are a diverse group of writers, editors and Subject Matter Experts striving to bring the most accurate, authentic and trustworthy finance and finance-related information to our readers. Our mission is to simplify jargon and industry lingo. We believe sharing knowledge through relatable content is a powerful medium to empower, guide and shape the mindset of a billion people of this country.
What are Virtual Debit Cards – Benefits, Usage and How to Apply?
Virtual debit cards are digital forms of physical debit cards that store all vital payment informat...Read More »
Best Credit Card Offers in India in 2023
Credit card offers are incentives offered to credit cardholders when they use the cards to make pur...Read More »
Understanding Risk-Weighted Asset (RWA) and its Calculation in Banking
Risk-weighted asset or RWA is a banking term that refers to an asset classification system to deter...Read More »
List of 10 Best Savings Accounts in India
A savings account keeps your money safe, and lets you earn interest every quarter. There are many b...Read More »
What is Credit Appraisal – Eligibility, Benefits & How It is Done?
Ever wondered why loans get approved but also sometimes get rejected? Well, every bank has its own ...Read More »
Debt Trap: Meaning & How to Avoid Falling in It
Piling up debt could bring unnecessary stress. Having multiple loan EMIs and credit card bills to c...Read More »
How to Apply for Debt Consolidation Loans and What are Its Benefits?
If you have multiple loans, taking out a single loan to pay them off is known as a debt conso...Read More »
What is a Bank Identification Number (BIN) and How Does it Help in Preventing Fraud Transactions?
A Bank Identification Number or BIN refers to a credit card's initial four to six digits. The BIN i...Read More »
What is Kiosk Banking, How Does it Work and What Does it Offer?
Banking kiosks or ATMs are available at multiple locations across India – mostly in remote and ru...Read More »
Personal Banking: Services and Products You Should Know
Personal banking refers to the products and services that banks offer to customers to manage their ...Read More »
Know How to Increase CIBIL Score in 11 Smart Ways!
If you are in the process of securing a loan, the first factor that lenders consider is your CIBIL ...Read More »
Promissory Note: What it is, Features, Types and Format
Promissory notes are the go-to instrument used by financial institutions to keep a clear and legall...Read More »
Diwali 2022: Diwali Holidays – The Festival of Lights
The ‘Festival of Lights’ is one of the biggest and most anticipated festivals in India. This is...Read More »
Best Index Funds – Top 20 Index Funds in India
Index funds replicate the performance of a stock market index, such as the Sensex or Nifty 50 to ge...Read More »